Privacy Policy

Introduction

[Company Name] is committed to protecting your privacy. This privacy policy explains how we collect, use, and protect your sensitive information when you use our field employee tracking application. This application collects location data, activity data, battery percentage, Wi-Fi/Mobile data usage, and allows the upload of documents and photos.

Permissions Used

Our application requires the following permissions to function effectively:

• Location Permissions:

  • ACCESS_FINE_LOCATION: To determine your precise location.
  • ACCESS_COARSE_LOCATION: To determine your approximate location.
  • ACCESS_BACKGROUND_LOCATION: To collect location data in the background while the app is not in use.

• Activity and Service Permissions:

  • WAKE_LOCK: To keep the device awake during critical operations to ensure accurate data collection.
  • ACTIVITY_RECOGNITION: To detect your physical activities such as walking, driving, or being stationary.
  • FOREGROUND_SERVICE: To run background services while the app is active, ensuring continuous operation for location and activity tracking.

• Storage Permissions:

  • WRITE_EXTERNAL_STORAGE: To save documents and photos that you upload.
  • READ_EXTERNAL_STORAGE: To access documents and photos you have uploaded to the app.

• Biometric Permission:

  • USE_BIOMETRIC: To enable biometric authentication for secure access to the app.

Data Collection

Information Collected:

• Personal Information: Includes your name, email address, phone number, and employee ID.
• Location Data: Latitude and longitude coordinates are collected continuously in the background from check-in to checkout.
• Activity Data: Information about physical activities, such as walking, driving, or being stationary.
• Battery Percentage: Information about your device’s battery level to ensure efficient operation of the app and to manage power consumption.
• Wi-Fi/Mobile Data Usage: Information about your network connection to optimize data synchronization and ensure seamless operation.
• Uploaded Content: Documents and photos uploaded through the camera or gallery.

How Information is Collected:

• Location Data: Our app collects your location data in the background to ensure accurate tracking of your movements throughout your work shift. This background location data helps generate comprehensive reports on your work activities, ensuring your safety, and optimizing route planning and operational efficiency. Location data is collected through GPS, Wi-Fi, and cell tower triangulation.
• Activity Data: Collected automatically by the app to monitor your physical activities using sensors in your device.
• Battery Percentage: Collected to manage app performance and reduce power consumption.
• Wi-Fi/Mobile Data Usage: Collected to ensure efficient data synchronization and optimize the app’s performance.
• Uploaded Content: Manually by employees when uploading documents and photos.

Purpose of Data Collection

• Employee Management: To verify attendance and manage check-ins and checkouts.
• Activity Monitoring: To monitor physical activities for safety and productivity analysis.
• Operational Efficiency: To generate insights and reports for improving operational efficiency, optimizing routes, and ensuring timely task completion.
• Battery Management: To optimize app performance and ensure efficient use of battery resources.
• Network Optimization: To ensure efficient data synchronization and seamless app operation.
• Documentation: To facilitate the submission and storage of work-related documents and photos.

Consent

By using our application, you consent to the collection and use of your sensitive information as described in this policy. Consent is obtained explicitly when you start using the app. You can withdraw your consent at any time by contacting us, though withdrawing consent may affect your ability to use the app.

Data Sharing

We may share your information with third-party service providers who assist us in operating our services, such as cloud storage providers and analytics services. These third parties are obligated to protect your data and use it only for the purposes specified by us. We do not share your personal and sensitive data with advertisers or other third parties for marketing purposes.

Data Security

We employ industry-standard security measures to protect your sensitive information, including encryption, access controls, and secure storage solutions. However, no security measure is entirely infallible, and we cannot guarantee absolute security.

User Rights

You have the right to access, correct, or delete your personal data. To exercise these rights, please contact us at [Contact Information]. We will respond to your request within a reasonable timeframe.

Data Retention

We retain your sensitive information for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Once your information is no longer needed, we will securely delete or anonymize it.

Changes to the Policy

We may update this privacy policy from time to time. We will notify you of any significant changes by posting the new policy on our website and updating the date of the last update. We encourage you to review this policy periodically to stay informed about how we are protecting your information.

Contact Information

If you have any questions or concerns about this privacy policy, please contact us at [Email Address] or [Phone Number].

Compliance and Regular Reviews

• Regular Reviews: We will regularly review and update our privacy policy to ensure it remains compliant with legal requirements and reflects current practices.
• Legal Consultation: We consult with legal experts to ensure our policy complies with relevant regulations, such as GDPR, CCPA, or applicable local laws.
• User Feedback: We consider user feedback to address any concerns and improve transparency.

Compliance with Personal and Sensitive User Data Policy

We adhere to the Personal and Sensitive User Data policy by:

• Data Minimization: Collecting only the data necessary for the functionality of our application.
• Transparency: Clearly explaining our data collection and usage practices in this privacy policy.
• User Control: Providing users with control over their data, including the ability to access, correct, or delete their personal information.
• Secure Transmission: Ensuring that data is transmitted securely using encryption protocols.
• Access and Deletion Requests: Honoring user requests to access or delete their data promptly.

By incorporating these elements and maintaining regular reviews, we ensure that our privacy policy remains effective and compliant, protecting your sensitive information while using our field employee tracking application.